PROFESSIONAL CONGRESS ORGANIZER

From designing and sending out invitations, receiving RSVPs, planning itineraries and travel, booking locations and accommodation, creating maps and lists of local restaurants and attractions, to creating the PowerPoint presentations -we can take all the administrative stress out of your planned event, whether it is a Global Conference, birthday party or the launch of a partnership.

We provide the highest quality interpreters and Translators that are needed for all languages as well as any technical equipment required.

We customize the event to your specifications, all you have to do is tell us what you want and we will make sure that what you ask for you receive.

Services:

Project Planning & Management

AIM CONSULTING plans and manages all aspects of your conference:

- Program planning assistance
- Conference promotion planning and organization
- Sponsorship assistance
- Early promotion funding advice and assistance

Administrative Assistance to the Project

AIM CONSULTINGS´ secretariat closely supports the Congress Committees with services such as: correspondence, contacts and liaison with institutions, participants and sponsors; transcription and distribution of meeting agendas and minutes.

Financial Management of the Project

AIM CONSULTING develops strategies to optimize cost-benefit of all types of events based on its experience in the financial management of key factors such as:

- Budget planning, control, review and reporting
- Account and cash management including VAT and taxes

Organization and Development of the Scientific Program

AIM CONSULTING offers full consultancy services for program co-ordination and organization and supports the definition of General Program guidelines providing its clients with a rapid response on-line system for the submission, evaluation and acceptance of abstracts, significantly reducing costs.

Registrations’ Service

AIM CONSULTING provides specialized services using state-of-the art computer programs for:
• Processing and managing delegate registrations and payments
• Producing name badges, folders, bags, all types of certificates
• Providing the Organization with all types of lists

Hotel Management

Managing hotel reservations is an integral part of the participant/attendee registration process.
AIM CONSULTING searches and finds optimal hotel locations and negotiates best prices and conditions.

Development of the Social Program

AIM CONSULTING is specialized in the organization of social events designed to meet the preferences and requirements of each client.

Recruitment and Management of Human Resources

The selection of qualified and experienced personnel to attend the needs of the delegates is critical for the success of the event.
AIM CONSULTING works closely with an outside group of stewards and hostesses for:

- Distribution of documentation
- Co-ordination of access to and organization of conference rooms
- Support to the speakers
- Hotel welcome desks

Organization and Management of the Trade Show

In all types of events, exhibits can represent an important part of the conference in terms of content and revenue.

AIM CONSULTING evaluates trade show possibilities, identifies and contacts potential exhibitors, produces and distributes the Exhibitor’s book and manages all aspects of the exhibit and exhibition booths.

Communication, Marketing and Promotion

The development of a solid and efficient strategy of communication for the marketing and promotion of an event is KEY:

AIM CONSULTING assists its customers in identifying the most appropriate tools to effectively transmit key messages.

It prepares the concept and design of the conference logo and manages the design, development and maintenance of the conference web site.

It manages the design, production and distribution of newsletters, brochures and flyers

Assistance in protocol

AIM CONSULTING organizes and manages all aspects of the opening ceremony including State and institutional protocols.

   Please contact us for more information.

   contact@aim-tr.com